Closing Date

2024/07/19

Reference Number

ETH240704-4

Job Number

10100002

Job title

Principal Clerk

Job Type

Permanent

Job Grade

T07

Division

Nil

Department

Corporate Policy

Branch

City Research and Policy Advocacy

Vacancy Group

Sustainnable and Resilient city intiatives

Reporting to

Senior Manager (city Research & Pol adv)

Location - Town / City

Durban

Location - Province

KwaZulu-Natal

Location - Country

South Africa

Special Conditions

The Principal Clerk reports to Senior Manager Research and Policy Advocacy Department in performing the above duties and under the co-ordination of the Senior Manager Research and policy, performs the same dudies for the integrated development planning and long term development senior manager's of the corporate policy unit.

Job Purpose

This post is accountable for the administration processes, systems, controls, and support related to the City Research and Policy Advocacy.

Key Responsibility Areas

> Provide a complete administrative support service to the research and policy advocacy department.

> Set-up and Co-ordinate meetings, workshops and conferences including helping with the necessary logistical arrangements such as  venue bookings, contacting role players, arranging stationary and equipment required.

> Records details of discussions, actions at meetings and prepares draft minutes for perusal and confirmation prior to circulation.

> Retrieves information, files and correspondence on request and conducts searches on electronic mediums.

> Attends to the filling of confidential/general documantation and correspondence for the section.

> Arranging for ongoing preventive maintenance by completing the appropriate paperwork, making the necessary arrangements and certifying documents for work undertaken.

> Maintaining petty cash including the safe storage thereof.

> Controlling over NDM office fleet.

> Placing of orders for goods/ services including obtaining quotations, undertaking electronic requistions on the JDE system, liaising with suppliers/ services providers for work requisitioned.

> Performs a receptionist/ telephonist function.

Competencies 

> Written Communication.

> Attention to Detail.

> Ethics and Professionalism.

> Organisational Awareness.

> Problem Solving.

> Business Functionality.

> Use of Technology.

> Interpersonal Relationships.

> Communication.

> Resilience.

> Action Orientation.

> Learning Orientation.

Essential Requirements 

> Grade 12 (NQF level 4) or equivalent.

> 2 Years relevant experience.

> Computer literacy.

Preferred Requirements  

> Grade 12 (NQF level 4) or equivalent and an administrative certificate.

> 3 Years relevant experience.

Housing Subsidy

Yes 

Leave 

Yes

Medical Aid 

Yes

Other Allowances 

N/A

Pension Fund 

Yes

Remuneration 

Basic Salary (R 208 686.56 - R270 893.51 Per annum)

13th Cheque

Yes 

Contact Name 

Hlengiwe MHlongo

Contact Telephone

031 322 7736